Introduction
Sideout HQ ("the League," "we," "us," or "our") is committed to protecting the privacy of our participants, members, families, and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you register for League activities, use our website, or otherwise interact with us.
By registering for League activities or using our services, you consent to the practices described in this Privacy Policy.
Information We Collect
Information You Provide Directly
We may collect the following personal information when you register, contact us, or participate in League activities:
- Full name, date of birth, and gender
- Home address, phone number, and email address
- Emergency contact name and phone number
- Medical information relevant to safe participation (e.g., allergies, pre-existing conditions)
- Parent/guardian information for minor participants
- Payment and billing information (e.g., credit card number, billing address)
- Team preferences and skill level
- Photographs or video of participants during League events
Information Collected Automatically
When you visit our website, we may automatically collect:
- IP address and browser type
- Device information and operating system
- Pages visited and time spent on our website
- Referring website or source
- Cookies and similar tracking technologies
Analytics & Tracking Tools
We use the following third-party services to understand how our platform is used and to improve the experience:
- PostHog — Behavioral analytics that tracks pageviews, feature usage, and user interactions. PostHog uses localStorage for session persistence and assigns anonymous identifiers. Analytics tracking is only active when you grant consent via our cookie banner. Authenticated users who consent may be identified by their user ID and role for product improvement purposes. PostHog Privacy Policy
- Vercel Analytics — Aggregate performance monitoring that collects Web Vitals and page load metrics. Vercel Analytics is cookieless, does not track individual users, and does not collect personal data. It runs on all pages regardless of cookie preferences as it is exempt from consent requirements. Vercel Privacy Policy
Local Storage
We use browser localStorage for functional purposes only: saving tournament bracket state, UI preferences (sidebar collapse, filter selections), and dismissed banner states. This data stays on your device, is not transmitted to any server, and is not used for tracking.
How We Use Your Information
We use the information we collect for the following purposes:
- To register participants and manage League activities, rosters, schedules, and standings
- To communicate with participants and families about League updates, schedules, cancellations, and announcements
- To process registration fees and payments
- To respond to inquiries and provide customer support
- To ensure participant safety and administer emergency medical treatment if necessary
- To enforce League rules and codes of conduct
- To improve our website, services, and overall League experience
- To comply with legal obligations
How We Share Your Information
We do not sell, rent, or trade your personal information to third parties. We may share your information in the following limited circumstances:
- Service Providers: With third-party vendors who assist us in operating the League (e.g., registration platforms, payment processors, email communication tools). These providers are contractually obligated to protect your information and use it only for the services they provide to us.
- League Operations: Participant names, team assignments, and schedules may be shared with coaches, team managers, referees, and other participants as necessary for League operations.
- Photographs and Media: Participant images or video may be used on our website, social media, or promotional materials as described in our Media Release (see Liability Waiver).
- Legal Requirements: We may disclose your information if required by law, regulation, legal process, or governmental request, or to protect the rights, safety, or property of the League, our participants, or others.
Data Security
We take reasonable administrative, technical, and physical measures to protect your personal information from unauthorized access, use, alteration, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
Data Retention
We retain personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, or as required by law. Registration records and associated information are typically retained for 3 years following a participant's last active season. You may request deletion of your information at any time (see "Your Rights" below).
Children's Privacy
We are committed to protecting the privacy of children. We collect personal information about minors (under 18) only with the consent of a parent or legal guardian through the registration process. We do not knowingly collect information from children without parental consent. If you believe we have inadvertently collected information from a child without proper consent, please contact us immediately so we can take appropriate action.
Your Rights
Depending on your jurisdiction, you may have the following rights regarding your personal information:
- Access: Request a copy of the personal information we hold about you.
- Correction: Request that we correct any inaccurate or incomplete information.
- Deletion: Request that we delete your personal information, subject to certain legal exceptions.
- Opt-Out of Communications: Unsubscribe from promotional emails at any time by clicking the "unsubscribe" link in the email or by contacting us directly.
- Cookie Preferences: You can manage your analytics cookie preferences at any time using the cookie consent banner. To reset your preferences, clear your browser cookies for this site — the consent banner will reappear on your next visit.
- Data Deletion: To request deletion of any data collected through analytics, please contact us using the information below.
To exercise any of these rights, please contact us using the information provided below.
Third-Party Links
Our website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those third parties. We encourage you to review the privacy policies of any third-party websites you visit.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website with an updated effective date. Your continued participation in League activities or use of our website after any changes constitutes your acceptance of the revised Privacy Policy.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy, please contact us through the platform or reach out to your league administrator.
Last updated: March 24, 2026
